Spartan College of Aeronautics and Technology will distribute annually a list of specific consumer information items. These consumer information items provide details on the college and the financial aid programs available. We have listed these items below along with the appropriate place where this information can be viewed or requested.
· Financial Aid Assistance Programs – These are located on pages 30-35 of Spartan’s catalog.
· Costs of attending the school (tuition, fees, books, and tools) – This information is included in the Tuition Supplement. Additional fees are listed on page 26 of the catalog.
· Standard figures used in creating a cost of attendance for financial aid awarding purposes. These figures are for on and off campus housing, average transportation costs, and personal expenses. These figures may be obtained from the Financial Aid Department.
· Rights and responsibilities of students receiving aid – Information is available on pages 30-35 in Spartan’s catalog. Additional information is included in Funding Education Beyond High School, The Guide to Federal Student Aid published by the U.S. Department of Education. This publication is available on-line at www.studentaid.ed.gov.
· Programs of study offered by the college – This information is provided on pages 11-18 of the catalog.
· A list of the faculty – This information is provided on pages 7-10 of our catalog.
· How the standards of academic progress (SAP) impact financial aid eligibility and re-establishing financial aid when a student fails to meet SAP - This information is provided on page 32 of Spartan’s catalog.
· Names of associations, agencies, and/or governmental bodies that accredit, approve or license the college and its programs - This information is provided on page 4 of Spartan’s catalog. A student may request a copy of the college’s accreditation, licensure, or approval by submitting a written request to the President’s office.
· Special facilities and services available to disabled students – Students should discuss these issues with their admissions representative upon application for admission to the college. The admissions representative will provide the student with services available for the student’s particular needs.
· Withdrawal procedures – This information is provided on pages 46-47 of the catalog.
· Refund policies – For all withdrawn students receiving federal student aid, colleges are required to determine the amount of federal aid the student is eligible to retain and return any unearned portions. Spartan’s catalog contains a more detailed explanation of the Return to Title IV Funds on page 34. In addition to this process, Spartan will calculate tuition charges assessed for the period attended in accordance with our refund policy. The refund policy is included in our Catalog and Tuition Supplement and is on the back side of each student’s Training Agreement.
· Terms and conditions for obtaining deferments on Direct loans – This information is provided as part of the entrance and exit loan counseling. Additionally, deferment information is provided in Funding Education Beyond High School, The Guide to Federal Student Aid.
· Make available, upon request, the college’s completion or graduation rate. This information may be obtained by submitting a written request to the Vice President of Administration.
· Drug and Alcohol Abuse Information. Our college’s policy regarding illicit drugs and alcohol is located on page 53 of Spartan’s catalog. Additional information will be distributed annually through our Up With Life publication. Additional copies of this publication may be obtained from our Senior Vice President of Education.
· Family Educational Rights and Privacy Act (FERPA) – The FERPA (20U.S.C. §1232g; 34 CFR Part 99) is a federal law that protects the privacy of student educational records. This information is included on page 51. Any questions regarding FERPA should be directed to the Student Records Office.
STUDENT FINANCIAL AID REPRESENTATIVE
Student Financial Aid Representatives are available Monday through Friday, 8:00 a.m. – 5:00 p.m. to assist and advise students regarding tuition, financial aid, personal money matters and general consumer information. If you have any questions or problems in these areas, please see a representative for assistance. The representatives are located in the Administration Building on the Main Campus and Student Services Building on the Flight Campus.
Students are also able to visit the website, www.studentaid.ed.gov for additional information regarding the federal student aid programs.
FAMILY EDUCATIONAL RIGHTS AND
PRIVACY ACT (FERPA)
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students”.
- Parents or eligible students have the right to inspect and review the student’s education records maintained by the school. Schools are not required to provide copies of records unless, for reasons of great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
- Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
- Generally, schools must have written permission from the parent or eligible student in order to release any information from a student’s education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR §99.31):
- School officials with legitimate educational interest;
- Other schools to which a student is transferring;
- Specified officials for audit or evaluation purposes;
- Appropriate parties in connection with financial aid to a student;
- Organizations conducting certain studies for or on behalf of the school;
- Accrediting organizations;
- To comply with a judicial order for lawfully issued subpoena;
- Appropriate officials in cases of health and safety emergencies; and
- State and local authorities, within a juvenile system, pursuant to specific State law.
Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.
For additional information or technical assistance, you may call (202) 260-3887 (voice). Individuals who use TDD may call the Federal Information Relay Service at 1-800-877-8339. Or you may use the following address:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605
Spartan College of Aeronautics and Technology, an institution of higher education, is a private technical college offering certificates, diplomas, associate of applied science degrees, and bachelors’ degrees to a diverse student population. The practical hands-on training, combined with classroom theory, provides students with the skills necessary to begin successful careers and/or continue their education. The Federal Aviation Administration approves the Aviation Maintenance Technology Programs. Spartan College of Aeronautics and Technology is accredited by the Accrediting Commission of Career Schools and Colleges. The mission of Spartan College of Aeronautics and Technology is to provide a supportive educational environment for students to actively participate in learning and to provide quality career-oriented higher education programs to a diverse student population. Assessment of the college goals will be conducted on a continual basis to ensure the improvement of the students’ training experiences and curricula in accordance with the needs of the industry.
To ensure our students receive the highest quality education possible, Spartan staff and faculty
focus on the following goals:
» Provide career focused, competency based technical programs.
» Provide educational knowledge of work ethic and citizenship for all students.
» Employ faculty with appropriate educational credentials and related career experience.
» Create and maintain an educational environment conducive to learning.
» Offer services that support the college mission and student success.
» Provide career-development strategies and employment assistance.
» Supply qualified graduates to meet the needs of industry.
Spartan College of Aeronautics and Technology offers diplomas in Aviation Maintenance Technology, Avionics Maintenance Technology and Nondestructive Testing. Associate degrees are offered in Aviation Maintenance Technology, Avionics Maintenance Technology and Quality Control. Education in more than one discipline can often prepare a graduate for expanded career opportunities. Many students add an additional program of study after completing their primary program. Spartan offers a bachelor’s degree in Aviation Technology Management and maintains articulation agreements with several colleges where students can continue their education and earn a master’s and doctoral degree.
Spartan College of Aeronautics and Technology is accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC).
Accrediting Commission of Career Schools and Colleges
2101 Wilson Blvd., Suite 302
Arlington, VA 22201
Spartan College of Aeronautics and Technology is licensed by the Oklahoma Board of Private Vocational Schools. Programs are approved by the Oklahoma State Accrediting Agency for Veterans (GI Bill). The Aviation Maintenance Technology Programs are approved by the Federal Aviation Administration (Air Agency Certificate No. DF2S766K for Flight and Certificate No. CB9T054R for Aviation Maintenance). Spartan is authorized under federal law to enroll eligible international students. Spartan is accredited by the Accrediting Commission of Career Schools and Colleges and is authorized to offer Associate of Applied Science Degrees with Majors in Aviation Maintenance Technology, Avionics Maintenance Technology, Quality Control and a Bachelor of Science Degree in Aviation Technology Management.
The college, staff and faculty members maintain affiliations with many professional organizations in order to keep their services, processes, and programs industry current. Some of these organizations include the following:
• Aircraft Electronics Association AEA
• American Institute of Aeronautics & Astronautics AIAA
• American Society for Nondestructive Testing ANST
• Aviation Maintenance Society
• Aviation Technician Education Council ATEC
• Electronics Technician Association ETA
• Experimental Aircraft Association EAA
• National Association of Flight Instructors NAFI
• National Association of Foreign Student Advisors NAFSA
• National Association of Student Financial Aid Administrators NASFA
• National Business Aviation Association NBAA
• National Center for Aerospace and Transportation Technologies NCATT
• National Intercollegiate Flying Association NIFA
• Oklahoma Aerospace Commission OAC
• Oklahoma Association of Student Financial Aid Administrators OASFAA
• Professional Aviation Maintenance Association PAMA
• Southwest Association of Student Financial Aid Administrators SWASFAA
• The Metropolitan Tulsa Chamber of Commerce
• Tulsa Better Business Bureau BBB
• University Aviation Association UAA
• Women in Aviation International WAI
Spartan’s Technical Training facilities can accommodate approximately 2,600 students. Air-conditioned classrooms occupy in excess of 47,000 square feet and may seat an average of thirty students. Labs occupy an area of 123,000 square feet. Adequate power, lighting, heating, ventilation and sanitary facilities are provided for all buildings. Wall charts, cutaway units, audio-visual equipment, smart boards, miniature models, display boards and mock-ups are provided for demonstration of principles and procedures. The Aviation Maintenance Training Department has a Boeing 727 cockpit section, an Aero Commander, a C-303 Crusader, six Cessna C-150s, one helicopter, a Sabreliner for static training, and thirteen operational aircraft. The Avionics Department maintains operational aircraft, equipment, and electronics repair shops for training purposes.
The avionics program provides shop, flight line testing and repair facilities for navigation, communications, and radar equipment. The college maintains a large supply of instruments and aircraft electronics for training purposes. Additionally there is a local area network (LAN) for training purposes.
The Quality Control Department has various brands of inspection equipment that include a wet horizontal magnetic particle machine, probes, yokes, 260 and 300 KVP x-ray tubes, radiation detection devices, ultrasonic and eddy current testers. Student-to-instructor ratios average approximately 20 students per instructor. The ratio for lab classes is less than 25 to 1.
Note: Equipment and aircraft are available except during times of servicing and regularly scheduled maintenance.
The Spartan Flight Campus has approximately 43 aircraft and 2 simulators for instruction, including
Cessna 152s, 172s and 172 RGs, Piper Seminoles, one Frasca 142 Visual Flight Simulator and one full-motion Red Bird Advanced Aviation Training Device (AATD) for single engine. Real time weather information system is provided in flight operations. Interactive media materials, charts, cutaway models, smart boards, display boards, video and mock-ups support classroom instruction. There is approximately 40,000 square feet of classroom, hangar and administrative space. All flight instruction is performed with one instructor to one student. Ground school classes operate with an average of 20 to 1 student-to-instructor ratio.
Placement Into General Education Courses
The mastery of all areas of aviation, electronics and nondestructive testing includes a requirement for students to understand and apply mathematics and possess good oral and written skills. Students entering Spartan come with a wide range of academic backgrounds and experiences. To ensure that all new students have the prerequisite knowledge in the subjects of mathematics and English and possess the necessary communication and study skills, a score from a nationally recognized admission examination is required prior to entry. Spartan administers such a test during registration for those students who have not previously submitted their test scores to the college.
New Student Registration
New students must complete registration processing at the Pine Street location (Main Campus). Registration includes check-in, parking stickers, identification badge, admissions, and financial aid. Students will also be scheduled for an admission examination, if acceptable test scores (from an approved test) have not previously been provided to the college. The student will continue processing with the Housing Office (if housing assistance is required). Schedules may be picked up upon completion of the registration process. Flight students with previous flight time should report one week prior to class to complete a credit evaluation flight before class starts.
All new students are required to attend a regularly scheduled orientation prior to their first day of class. Orientation is an opportunity for students to meet department directors and staff members who will provide support services during their tenure at Spartan. A separate orientation is held for flight students. Flight students must arrive at the Richard L. Jones, Jr. Airport (Flight Campus) with the registration process completed. This orientation is held the day before class begins and attendance is mandatory.
Registration and Orientation are mandatory and are normally held the week prior to the start date. The Student Services Department organizes a variety of activities and provides non-academic service for Spartan students. In conjunction with Spartan Student Council, the Student Services Department may also provide additional extracurricular activities. Spartan Students and staff also get involved with the community by participating in activities sponsored by the United Way, Red Cross and other non-profit agencies.
Student Activities Center
Student activity centers with game rooms are located at both technical campus locations and the flight campus. Spartan arranges to make discount tickets available for many of the local and regional attractions. Information concerning student activities is updated regularly and posted on bulletin boards around all three campuses. In addition, maps and directions to locations in Tulsa and surrounding areas are readily available at the student activity centers.
Student Employment Assistance
The majority of Spartan students work either full-time or part-time. Opportunities are posted
regularly to assist students in obtaining part-time and full-time employment. Students are advised
on what employment opportunities fit their work experience and are assisted in preparing for
The Spartan libraries enhance the academic programs by providing students with learning
resources that support and supplement the students’ study and research needs. The Main Library
is located on the Main Campus and supports all curricula. The Flight Campus Library is specialized
and supports the flight program only.
Both libraries provide comfortable reading areas for research and relaxation. Additionally,
both facilities are equipped with computers that are available for student word processing
requirements as well as Internet access.
Independent Student Living - Student Housing Specialist
Finding a place to live for the duration of your studies involves a number of important factors like
location, affordability, credit rating, etc. By securing affordable and convenient housing prior to
arriving at school, you alleviate the anxiety that comes with unfamiliar territory, and your time is
free to focus on the details of your education.
Shared Housing Program - The Shared Housing Program is reasonably priced, flexible,
convenient and secure. This option combines the affordability of Dormitory Style Living with the
independence and privacy of Apartment Living. It’s ideal for single students of the same sex and a
good way to establish independent living skills while making new friends.
Independent Housing Program - This option is designed for students who prefer their own choice
of roommates and is ideal for couples and families. SHS acts as a full service Housing Locator to
find students affordable apartments in the vicinity of their school. Working with the Independent
Housing Program is a good way to establish credit and housing references.
Spartan does not assume financial responsibility for students who are hospitalized for injuries
occurring on or off the campus. The college recommends that students purchase insurance to
cover themselves in case of accident or illness. Inquiries concerning insurance should be directed
to the Student Services Office.
It is highly recommended that students have a vehicle while in Tulsa. Students need to get back and forth to college and to work. Spartan students can use their home state licenses and car tags as long as they are
current. Oklahoma law requires that proof of insurance is kept in the vehicle at all times. All flight students must have personal transportation while attending school.
There are ample parking facilities on campus. Students parking in these areas must have a
Spartan parking permit. Students operating a motor vehicle on Spartan campuses and in the State
of Oklahoma must have a current driver’s license and verification of vehicle insurance (with a
stated expiration date). Cars improperly parked may be towed at the owner’s expense.
There are tutoring services available to students having difficulty with certain subjects. The tutors
will be flexible and work around the schedule of the student if at all possible. Students desiring
assistance should contact their Department Director to arrange a schedule.
Student stores are located at the Pine Street and Flight Campuses. Class supplies, books, tools,
t-shirts, hats, and a variety of other useful items are available.
Graduate Career Center
Students completing their education at Spartan are prepared for entry into many career areas.
Industry is becoming more technology-based with aviation, electronics and quality control leading
the way. The skills and theory learned in the Spartan programs are directly transferable and may
be applied to the new technology-based industries of the future. This opens up many career
choices for our graduates. The most valuable student service at Spartan is assisting graduates
in finding employment. Through continual contact with industry, Career Center personnel gather
information about employment opportunities. These openings are posted and distributed to
graduating students and are also made available to alumni. The Career Center houses a resource
library of reference books and publications to assist graduates in their personal job search. The
Career Center personnel also arrange for industry representatives to visit Spartan, as well as
coordinate on-campus interviews. All students assume the ultimate responsibility of securing
employment in their chosen field. Although Spartan cannot guarantee employment, the resources
mentioned above are designed to provide graduates with skills necessary to launch a successful
career search campaign.
Entry into all programs requires a personal interview conducted by an Enrollment Manager on
campus, in the home, or via the telephone. Once the interview is completed, the Enrollment
Manager may assist the student with the application process. The student will complete all
enrollment documents and an Enrollment Manager will collect a $100 Application Fee prior to
submitting the application to the Admissions Department for final review. A confidential decision
on the application will be made and a letter of notification of acceptance or denial will be sent in
a reasonable amount of time. International students residing outside the United States may be
interviewed via e-mail or written correspondence. In addition to the general admission requirements
stated below, some programs have additional requirements to be met prior to final acceptance.
Spartan reserves the right, in its sole discretion, to deny admission to, suspend or terminate the
education of any individual whose presence at Spartan may pose a threat to the safety or wellbeing
of Spartan students, faculty, employees, agents, or business invitees. Students must meet
all the admission requirements listed below in the areas of academic performance, basic skills,
language, age and medical condition. Students may be provisionally accepted and processed
for admission. Final acceptance and approval to begin college will take place when all of the
necessary documents (official transcripts or GED certificates, acceptable test scores, proof of
flight physical, Transportation Security Administration (TSA) authorization for flight students,
etc.) required to verify the applicant meets the admission requirements have been received and
reviewed by the college.
Requirements for Admission
A. Academic Performance Requirement for Admission
Academic Performance and Basic Skills Requirements for Admission: Applicants may document
academic performance for admission to Spartan in three ways:
1. Applicants must be a high school graduate, or
2. Must have a high school equivalency certificate based on the General Education
Development (GED) test, or document equivalent level of education, or
3. If an applicant is a graduate of a private, parochial, or other non-public or foreign high school,
which is not accredited by a recognized regional accrediting agency, or is home schooled, the
applicant is eligible for admission to Spartan as follows:
a. The applicant must have participated in the ACT or SAT program and achieved a score as
specified in the Spartan Catalog, Addenda and Supplements.
b. The applicants high school class of his or her peers must have graduated.
c. The applicant must satisfy the high school curriculum requirements for the institution as
certified by the school or for home study, the parent.
B. Basic Skills Requirement for Admission
Each applicant must demonstrate proficiency in college level skills. These skills may be
documented by any one of the following:
1. Submission of examination scores deemed appropriate by Spartan for the chosen program
of study, (see next section, Acceptable Examinations and Scores) or
2. Attainment of scores appropriate for the chosen program of study on a placement
examination administered by Spartan, or
3. Submission of required documentation indicating acceptable grades in college-level work
completed at an accredited institution (a recognized accreditation agency under the federal
DOE) may be submitted instead of examination scores. Applicants who have earned 18 or
more college-level “academic related” credit hours, within the past 10 years, and have a
CGPA of 2.0 or higher (4.0 scale) will not be required to take an examination. At least 6 credit
hours must be in a college-level English and Math, or
4. Satisfactorily completed a significant amount of postsecondary education (i.e. worked on a
diploma program such as AMT, NDT, Avionics, etc.) but without the prescribed English and
Mathematics may be admitted with the approval of the Vice President of Education.
Acceptable Examinations and Scores
Scores from any one of the following examinations will be considered by the Admissions
Department: ACT, SAT, COMPASS, ASVAB, ACCUPLACER, or ASSET tests. Acceptable scores
for entry into a chosen program of study are listed on page 28. Scores are subject to change.
Students who change start dates after initial application may be subject to the scores in effect at
the time of the change.
C. Academic Performance Requirements For Admission to Spartan’s Bachelor of Science Program;
Students who have graduated, or will be graduating, with an A.A.S. degree from Spartan College
of Aeronautics and Technology will be eligible to apply for admission. Additionally, individuals
who hold an associate degree from another college and who have earned adequate credits (60
semester hours) in the technical areas of avionics, aviation (flight), aviation instruments, aviation
maintenance, nondestructive testing, quality control, or other related aviation discipline are also
eligible to apply for admission. Interested students should submit an Application for Admission to
the Spartan College of Aeronautics and Technology Bachelor’s Degree Representative. Students
must also complete the transcript request form for an official transcript from each college
Students may be admitted to the Spartan bachelor’s degree program under the following categories:
Regular Admission: Students seeking a degree from Spartan College of Aeronautics and
Technology are accepted for regular admission after submitting all required application materials
and meeting the admission requirements.
Provisional Admission: Students applying just prior to the desired term of enrollment and who
are unable to provide all the material required for admission may be admitted provisionally.
Provisional admission allows the student five days after admission to submit all required
admission materials for the term in which the student enrolls. A request for provisional admission
is to be completed and approved prior to the first day of class.
D. Language Requirements for Admission
Foreign students applying for admission to Spartan College of Aeronautics and Technology whose
first language is not English must validate their English proficiency in one of the following manners:
1. A score of 61 on the Internet Based TOEFL (IBT) version of the TOEFL or a 500 on the older
paper based (PBT) version.
2. A minimum score of 14 for technical programs.
3. A minimum score of 660 for technical programs.
4. The President or designee may admit a student who fails to meet the above requirements in
extraordinary and deserving cases. In these situations, the applicant must have demonstrated
his or her proficiency in the English language prior to admission. Such exceptions must be
E. Age Requirements
Applicants must be at least seventeen years of age prior to starting technical programs, eighteen
years of age prior to starting the Quality Control or Nondestructive Testing courses, seventeen
years of age before being issued the Private Pilot Certificate and eighteen years of age before
being issued the Commercial Pilot Certificate.30
F. Medical Requirements
Spartan recommends that each technical school applicant submit a medical evaluation completed
by a physician which gives reasonable assurance that he or she is physically capable of
employment. Spartan can provide the questionnaire, or the applicant may submit the standard
one used by his or her physician.
The minimum requirement for flight students pursuing flight training is the Class
II Medical Certificate. All flight students must possess their FAA class two medical certificate
before coming to Tulsa. Flight students may contact the nearest FAA Office, or the Admissions
Department for a list of approved aviation medical examiners. Current flight medical must be
maintained while attending.
G. Additional Requirements for Flight Applicants - TSA Requirements
All U.S. Citizens and Nationals are required to show proof of U.S. Citizenship or National prior to
the beginning of flight training. All flight students who are not U.S. Citizens or Nationals will be
required to complete the registration process with the Transportation Security Administration
for initial flight training, instrument and multi-engine training. Registration is completed online at
Additional Requirements for International Students
Additional admission policies for international students are listed below. More detailed
information may be obtained from the International Enrollment Manager.
A. Applicants must have the equivalent of a U.S. high school education. The applicant must
send Spartan an official high school transcript or an equivalent document before the college
can accept the student and issue a Certificate of Eligibility (I-20). All documents forwarded
must be in English and list the date on which high school equivalency was attained.
B. The applicant should have sufficient funds available to cover the cost of tuition and living
expenses prior to and while attending Spartan. U.S. government regulations require that
documents be submitted with the application to prove students have adequate financial
C. Language Requirements-see Section D. in Admissions Policies.
D. International applicants seeking to enter a technical program are required to submit proof
of a physical exam. Contact Spartan’s International Enrollment Manager for a copy of the
approved physical form.
E. All flight applicants who are not U.S. Citizens or Nationals will be required to complete
the registration process and receive authorization from the Transportation Security
Administration prior to beginning flight training. Registration is completed online at www.
Transferability of Credits
Spartan does not guarantee transferability of credits to any other college, university or institution.
Spartan enjoys an excellent relationship with many postsecondary institutions and mutual
acceptance of credit is possible. Information concerning other colleges and schools that may
accept our credits toward their programs may be obtained by contacting the Registrar’s Office.
Any decision on the comparability, appropriateness and applicability of credits and whether they
should be accepted is the decision of the receiving institution. It should not be assumed that any
course or program described in this catalog can be transferred to another institution.
Tuition varies from program to program depending upon program length and total contact hours. A separate schedule of tuition and application fees, estimates of books, tools and equipment costs and refund policies accompanies this bulletin as the Catalog and Tuition Supplement. Tuition for audited courses will be the same as the regular fee. When a student signs a Training Agreement with Spartan and begins classes, the student becomes obligated to pay in accordance with that agreement. Tuition is charged on a term basis and is required to be paid in advance of the year, or satisfactory arrangements must be made with the financial aid
department. The student is responsible for ensuring tuition is paid on time. If financial aid is to be used to
pay any part of the tuition fee, the student will need to apply for such aid in time for it to be received in advance of the first day of class. Students may be dropped from class for failure to pay tuition on time. If a student postpones their scheduled start date, they will be subject to the tuition in effect for their new start date at the time a new Training Agreement is executed.
Dictionary of Occupational Terms
Aviation Maintenance Technology (Diploma)
Associate of Applied Science Aviation Maintenance Technology (Degree)
(Airframe and Powerplan Mechanic D.O.T. 621.281-014)
Avionics Maintenance Technology (Diploma)
Assoicate of Applied Science Avionics Maintenance Technology (Degree)
(Avionics Technician D.O.T. 823.261-026, Avionics and Radar Technician D.O.T. 823.261-026)
Nondestructive Testing (Diploma)
Associate of Applied Science Quality Control (Degree)
(Nondestructive Tester D.O.T. 011.261-018)(Quality Control Technican D.O.T. 012.261-014)
Standard Occupational Classification
Aviation Maintenance Technology (Diploma)
Associate of Applied Science Aviation Maintenance Technology (Degree)
49-3010, 49-3011 Aircraft Mechanics and Service Technicians
51-2011 Aircraft Structure, Surfaces, Rigging, and System Assemblers
49-9099 Wind Turbine Service Technicians
49-3051 Motorboat Mechanics and Service Technicians
49-3052 Motorcycle Mechanics
49-3053 Outdoor Power Equipment and Other Small Engine Mechanics
49-3042 Mobile Heavy Equipment Mechanics, Except Engines
49-3041 Farm Equipment Mechanics and Service Technicians
49-3031 Bus and Truck Mechanics and Diesel Engine Specialists
49-3023 Automotive Service Technicians and Mechanics
49-3021 Automotive Body and Related Repairers
49-1010, 49-1011 First-Line Supervisors of Mechanics, Installers, and Repairers
Avionics Maintenance Technology (Diploma)
Assoicate of Applied Science Avionics Maintenance Technology (Degree)
49-2091 Avionics Technician
49-3010, 49-3011 Aircraft Mechanics and Service Technicians
49-9062 Medical Equipment Repairers
49-9069 Precision Instrument and Equipment Repairers, All Other
49-9097 Signal and Track Switch Repairers
49-2092 Electric Motor, Power Tool, and Related Repairers
49-2093 Electrical and Electronics Installers and Repairers, Transportation Equipment
49-2094 Electrical and Electronics Repairers, Commercial and Industrial Equipment
49-2095 Electrical and Electronics Repairers, Powerhouse, Substation, and Relay
49-2096 Electronic Equipment Installers and Repairers, Motor Vehicles
49-2097 Electronic Home Entertainment Equipment Installers and Repairers
49-2022 Telecommmunications Equipment Installers and Repairers, Except Line Installers
49-2021 Radio, Cellular, and Tower Equipment Installers and Repairers
49-2011 Computer, Automated Teller, and Office Machine Repairers
51-2022 Electrical and Electronic Equipment Assemblers
Associate of Applied Science Quality Control (Degree)
11-3051.01 Quality Control Systems Managers
19-4099.01 Quality Control Analysts
51-9061.00 Inspectors, Testers, Sorters, Samplers, and Weighers
Bachelor of Science Aviation Technology Management
All Enrolled Undergraduate Student Graduation Rates for 2010 Retention Rates In accordance with HEA, as amended, each postsecondary educational institution must make available information defined by the Integrated Postsecondary Education Data System (IPEDS). Retention rate is a measure of the rate at which their educational program at an institution, expressed as a percentage. This is the percentage of first-time degree- or certificate from the previous fall who either re-enrolled or successfully completed their program by the current fall.
Replacement Identification Card $ 5.00
Transcripts $ 5.00
Change of Program Fee $ 10.00
Replacement of Diplomas $ 10.00
Advanced Standing Examination Fee (per credit hour) $ 10.00
Diploma Covers $ 10.00
Returned Check Fee $ 25.00
Rescheduling Fee (after withdrawal) $ 50.00
Online Technology Fee $ 150.00
Online Lab Fee $ 50.00
Students must purchase their own books, tools, and equipment. An estimate of these costs is
included in the Catalog and Tuition Supplement.
Upon completion of a Spartan program a student will be entitled to a tuition credit for
up to one course failed if the student has complied with all graduation requirements. This tuition
credit does not apply towards any “flying only” credits. Does not include any tuition credit for
technology fees charged for online courses.
Transfer of Credits and Advanced Standing
Spartan’s policy is to give credit for applicable, previous learning experiences. Advanced standing
credit may be given for learning experiences outside the classroom (e.g. work experience).
Students wishing to transfer credits from another institution of higher education should submit
official transcripts with their enrollment application. Transfer credit will not be awarded for a
course after the student has attended the Spartan course in question.
In all cases, credit is given solely at the college’s discretion. Students do not have to take the
course(s) for which transfer credit was given. Their total tuition is reduced accordingly. Credits
awarded become an official part of the student’s record. Persons wishing to transfer credit after
program commencement must obtain prior written approval from program director.
A. Guidelines for Transferring Credit:
1. The Registrar will evaluate requests for transfer of credits.
2. Credit may be transferred as recommended by the FAA guidelines (FAR Part 147.31) or the
REPORT OF CREDIT GIVEN BY EDUCATIONAL INSTITUTIONS. The FAA does not recognize
credit earned outside of the United States.
3. Transfer grades of A,B,C (or their numerical equivalent) may be accepted.
4. Credit may be granted for postsecondary courses equivalent to courses offered in the
B. Guidelines for Awarding Advanced Standing Credit:
Spartan awards advanced standing credit in two ways:
1. A student presents to the Registrar an official record that verifies a passing or satisfactory
score on a standardized national examination such as the FAA maintenance and flight exams
or the CLEP (College Level Equivalency Program) tests, or
2. A student can document previous college, civil or military experience that is closely related
to Spartan training and score 75% or higher on the bypass test(s) for the course(s) in which
credit is being awarded. (Bypass tests cannot be taken for a course previously failed at
Spartan). Students desiring to be awarded advanced standing credit for college, military, or
work experience should follow this procedure:
a. Bring the appropriate documents verifying the experience to the Registrar.
b. Following the preliminary evaluation of the documents, the student will be referred to
the appropriate academic Department Director(s) for final evaluation and scheduling of
c. If necessary, the Student Records Department will prepare a new course schedule based
on the results of the bypass exam(s).
The total number of credits awarded by transfer and advanced standing cannot exceed 75% of
the total credits in the student’s program. Therefore, a student must earn at least 25% of the total
program credit hours in residence at Spartan. (Additional requirements apply to the fight program
and bachelor’s degree). Program applicable credits transferred from an accredited postsecondary
college and applicable advanced standing credits will be recorded on the students’ transcript at
the time a student starts his/her program at Spartan. Transfer and advanced standing credits are
not included in computing a students’ GPA, but will be counted as credits attempted and credits
earned when computing maximum time frame. Academic credits for all programs and courses
are recorded as semester credit hours.
Bachelor’s Degree Program
Applicants to the Bachelor Program may receive transfer credit for the Aviation/Technical Electives
and the General Education courses at the Associate Degree level. In addition to the 25% residency
requirement for the program, a minimum of at least 50% of the Bachelor’s Degree courses must
be completed at Spartan to earn the Bachelor’s Degree. For example, the Bachelor’s Degree
Program requires 128 semester credit hours in order to graduate from Spartan. The student must
complete 32 semester credit hours at Spartan.
Spartan’s Financial Aid Department assists qualified students and their families in obtaining
supplemental funding to meet the cost of attendance. Financial aid is considered secondary to
the efforts of the students and their family in providing financial support. The goal is to provide
help to qualified students who would not be able to attend without assistance. The types and
amounts of financial aid awarded are determined by financial need and available funds. Financial
aid programs insured or sponsored by agencies of the United States government are available
only to U.S. citizens or permanent residents. A full description of aid available can be found in the
brochure FUNDING EDUCATION BEYOND HIGH SCHOOL: THE GUIDE TO FEDERAL STUDENT AID.
This pamphlet is available at high school counselors’ offices or online at: www.studentaid.ed.gov
Eligibility for Financial Aid
To be eligible for financial aid, a student must:
• Be enrolled as a regular student in an eligible program of study on at least a half-time basis
(With the exception of Pell and FSEOG);
• Have a high school diploma or the equivalent;
• Be a U. S. citizen or national, or an eligible non-citizen. Verification of eligible non-citizen
status may be required;
• Have financial need (except for some loan programs) as determined by a need analysis
system approved by the Department of Education;
• Maintain satisfactory academic progress;
• Provide required documentation for the verification process and determination of
• Have a valid Social Security Number;
• Not have borrowed in excess of the annual aggregate loan limits for the Title IV financial aid
• Be registered for the Selective Service, if required;
• Sign an updated Statement of Educational Purpose/Certification Statement on repayment
Initial Application: The amount of financial aid each student will receive is determined by
completing the Free Application for Federal Student Aid (FAFSA). A need analysis based on the
FAFSA determines the extent of financial need in a consistent and equitable manner by applying
a federally approved formula. Family size, income, assets and other resources are evaluated
to calculate the expected contributions from the student and parents. The FAFSA should be
completed as soon as possible after enrollment. A new FAFSA is required for each award year,
which begins on July 1 every year.
Determining Financial Need: The effective family contribution (EFC) is deducted from the student’s
cost of attendance (COA) for the academic year to determine the student’s eligibility for needbased
financial aid. The COA is referred to as the student budget and is comprised of tuition and
fees, books and supplies, room and board, personal expenses, and transportation. Contact the
Financial Aid Office for specific figures related to the award year in question.
Academic Year and Full-Time Status Defined: Financial aid is awarded one academic year at a
time. An academic year is defined as: five, six-week terms of instruction for technical programs;
eight, four-week terms of instruction for flight programs; and three, ten-week terms of instruction
for the Bachelor’s Program. A student that does not maintain full-time status may have financial
aid disbursements adjusted accordingly. To be considered a full-time student at Spartan, technical
students must attempt a minimum of 5 semester credit hours each term or 24 clock hours per
week and 24 semester credit hours or 900 clock hours per academic year. Flight students must
attempt a minimum of 900 clock hours per academic year. Bachelor students must attempt 8
semester credit hours each term and 24 semester credit hours per academic year. Students must
satisfactorily complete the semester credit hours or clock hours and the designated number of
weeks of instruction for the academic year to be eligible for advancement to the next award level.
Renewal Process: Students are responsible for timely completion of their financial aid paperwork.
The individual student is responsible for knowing the renewal dates and the deadlines for
submitting the paperwork. A Free Application for Federal Student Aid (FAFSA) must be submitted
each award year. Student and Parent loans must be renewed each academic year. Student loans
will be automatically renewed each academic year utilizing the Master Promissory Note. However,
parent borrowers must approve new loans, either by telephone, mail or online prior to certification
of new loans. The Financial Aid Office is available to assist in the application process.
Verification of Data
Certain applicants are selected for a process referred to as verification. All selected applicants
will be verified, which usually requires the submission of tax returns and other documentation.
Applicants will have one month to submit the requested documentation or make other
arrangements for payment with the college. Students will be notified of their obligation to
complete verification and the deadline for completing the process. Once verification is complete,
the Financial Aid Office will notify the student of any change in their award. No interim
disbursements of Title IV aid will be made prior to the completion of verification.
As required by federal regulations, any suspected case of fraud with respect to Title IV student aid
will be reported to the Regional Office of the Inspector General, or if more appropriate, local law
enforcement agencies to investigate the matter.
Satisfactory Academic Progress for Financial Aid Eligibility
The federal government mandates that students must be making satisfactory academic progress
(SAP) in their academic program to maintain financial aid eligibility. Given the nontraditional
nature of Spartans’ educational programs, and the individual nature of each student’s start date,
satisfactory academic progress will measured in each program based on the predetermined
checkpoints in each program. To see list of the predetermined checkpoints and maximum
timeframe requirement applicable to your program, please see your financial aid advisor.
The College may conduct additional reviews on a case-by-case basis throughout the year.
Students not meeting satisfactory academic progress will be notified in writing.
The standards used to determine satisfactory academic progress for Financial Aid eligibility
1) Cumulative Completion Rate Standard: A student must successfully complete credits equal to
at least 66% of the total cumulative and transfer credits attempted to be making satisfactory
2) Cumulative Grade Point Average (GPA) Standard: a student is required to maintain at least a 2.0
cumulative grade point average which is calculated by dividing total number of grade points
earned by total credits attempted.
3) Maximum Time Frame Standard: A program of study must be completed within 150% of the
number of credit hours required for graduation to maintain financial aid eligibility. The 150%
is measured on the basis of attempted credits and transfer credit if awarded. For instance, if a
program consists of 66 semester credit hours for graduation, it must be completed within 99
attempted credits (66 credits x 1.5=99 credits).
Financial Aid Warning Status: For the first occurrence of not meeting SAP standards, you (student)
will be placed in a Financial Aid Warning status, which means you are one evaluation period away
from losing your financial aid eligibility. You are still eligible for financial aid; however, should you
not meet SAP standards again, your financial aid will be suspended.
Financial Aid Suspension Status: For the second occurrence of not meeting SAP standards, you are
immediately placed on Financial Suspension. As long as you are in suspension, you are not eligible
for federal financial aid. Any financial aid previously offered, awarded or reserved for ineligible
students will be withdrawn. Withdrawn aid is not necessarily recovered even if student’s aid
eligibility is later reinstated.
A student that is making unsatisfactory progress and has had financial aid suspended may continue
their education at his/her own cost.
Reinstatement of Financial Aid Eligibility: A student may appeal the suspension of financial aid
eligibility based on extenuating circumstances supported by official documents. Extenuating
circumstances are situations beyond the student’s control and created an undue hardship that
caused the student’s inability to meet satisfactory academic progress standards. Examples of
extenuating circumstances include but are not limited to death of an immediate family relative,
divorce, injury or illness. To appeal, a student must submit a SAP Appeal Form along with official
documentation to the Director of Financial Aid. Upon review, the student will be notified in writing
of the appeal decision.
A student may continue their education without federal funding to reach a point where they meet
the standards used to determine satisfactory academic progress for Financial Aid eligibility. The
student would then need to file an appeal to have financial aid reinstated.
Additional information regarding financial aid eligibility is available in the Financial Aid office.
Student Financial Assistance Programs
Grants: Aid which does not have to be repaid: After submitting your FAFSA, you will receive a
Student Aid Report (SAR) or SAR Acknowledgement Form. Your SAR will tell you whether or
not you are eligible for the Federal Pell grant. Your SAR also determines your eligibility for other
financial aid programs. Pell Grants are awarded only to undergraduate students who have not
earned a bachelor’s degree. The Pell Grant provides a foundation of financial aid to which other
aid may be added.
Federal Supplemental Educational Opportunity Grants (FSEOG): The FSEOG is a grant awarded
to students demonstrating the most need. The minimum award of $100 is given to all Pell grant
recipients who have an unmet need. The financial aid department determines increased awards
based on a student’s unmet need, and generally when additional funds are necessary to cover
Student Loans and Work Study
Federal Direct Stafford Loan: These low-interest subsidized and unsubsidized loans are available
from U.S. Department of Education. The amount of funding available depends on the student’s
academic level and dependency status. Loan fees up to one percent may be deducted from
the loan before it is disbursed. A subsidized loan is awarded on the basis of financial need.
The student will not be charged any interest before beginning repayment or during authorized
periods of deferment. The federal government “subsidizes” the interest during these periods. An
unsubsidized loan is not awarded on the basis of need. The student will be charged interest from
the time the loan is disbursed until it is paid in full. If the student chooses to allow the interest to
accumulate, it will be capitalized. Accumulated interest while in school will then be added to the
principle amount of the student’s loan quarterly, or at the time repayment begins.
Our college utilizes the Master Promissory Note (MPN) for multi-year use for the Direct Stafford
Loan Program. Once a MPN has been submitted, the college will automatically award Stafford
Loans throughout your enrollment. The college will notify you of any Direct Stafford Loan
awarded by providing an award letter. If you would like to request changes to the Direct Stafford
Loan awarded, you will need to contact the Financial Aid Office.
Once the student withdraws, graduates, or drops below half-time status, a grace period of six
months is granted before repayment begins. Depending on the outstanding balance of all loans,
the student may have ten to thirty years in which to repay. The first disbursement for a first-time
student is not available until the student has been in school for 30 days.
Federal Direct Plus Loan: This low-interest loan assists parents of dependent students whose
need is not met by the Federal Stafford Loan program*. The academic year limit is the cost of
education minus any other financial aid. Repayment begins no later than 60 days after the loan is
Our college utilizes the Master Promissory Note (MPN) for multi-year use for the Direct PLUS loan
program. Parent borrowers will be required to approve new loans, either by telephone or on-line
prior to certification of new loans.
Federal Perkins Loan: The Perkins loan is a revolving loan fund, from which low interest loans can
be made to students with exceptional need. Funds are limited and awards may range from $500
to $5,500, based on financial need and availability. The Financial Aid Department will determine
awards based on a student’s unmet need, giving priority to students with the greatest unmet
need, and when additional funds are necessary to cover direct costs. The interest rate is 5% and
the student may have up to 10 years for repayment. There is a nine-month grace period after the
student graduates, withdraws, or drops below half time status before repayment begins.
Federal Work-Study (FWS): Student employment is available through the federal work-study
program. This program offers employment opportunities on-campus and off-campus in the areas
of student services and community services. Awards are based on the student’s remaining unmet
need. Positions are limited and openings are posted as they become available. Applications are
submitted to the Financial Aid Office.
Private loans that are not insured by the Federal Government are available from several sources.
These loans often require the student to have a co-borrower who is credit worthy. Students may utilize
these loans to pay for tuition not covered by Federal Student Aid or to assist with living expenses that
are educationally related. Loan proceeds are usually made co-payable to the student and the college.
Funds are made available to the student when all tuition obligations have been satisfied.
*Loan fees of up to 4% may be deducted from the loan before it is disbursed.
Change of Program
Changing programs may result in the loss of financial aid. Students considering a change of
program should always consult the Financial Aid Office before dropping a class or changing
programs. Students will only be permitted to change their program of study twice while at
Spartan. Program changes must be approved by the Registrar before being considered final.
Other Financial Aid Resources
Veterans’ Educational Assistance: Spartan’s Admissions Office can provide information on VA
programs. Students should complete VA 1990 or VA 1995 Form and send it to the Admissions Office
with a copy of the DD214 discharge paper for processing through the Oklahoma Regional Office.
Bureau of Indian Affairs Scholarship Grants
Students who are at least one-quarter (1/4) American Indian and can prove financial need may
qualify. Contact the nearest Bureau of Indian Affairs Office.
The college offers several partial scholarships for which potential students may apply. Contact
the college for more information. In addition, scholarships in several areas of study are offered
through many organizations.
Employment and Agencies
Other potential sources for financial help include full-time and part-time job search assistance
from Spartan’s Student Services Department, Vocational Rehabilitation Assistance and various
scholarships which may be researched through parents’ employers, guidance counselors and
Return of Title IV Funds
The Higher Education Amendments of 1998, in general, require that if a recipient of FSA Program
assistance withdraws from a school during a payment period or a period of enrollment in which
the recipient began attendance, the school must calculate the amount of FSA Program assistance
the student did not earn and those funds must be returned. Up through the 60% point in each
payment period or period of enrollment, a pro rata schedule is used to determine how much
FSA Program funds the student has earned at the time of withdrawal. After the 60% point in the
payment period or period of enrollment, a student has earned 100% of the FSA Program funds.
The percentage of the payment period or period of enrollment completed is determined by:
The percentage of the payment period or period of enrollment completed is the total number of
calendar days* in the payment period or period of enrollment for which the assistance is awarded
divided into the number of calendar days* completed in that period as of the day the student withdrew.
*Scheduled breaks of at least five consecutive days are excluded from the total number of calendar days in a
payment period or period of enrollment (denominator) and the number of calendar days completed in that period
(numerator). Days in which a student was on an approved leave of absence are also not included in the calendar days
for the payment period or period of enrollment. The day the student withdrew is counted as a completed day.
Return of Unearned FSA Program Funds
The college must return the lesser of - The amount of FSA Program funds the student does not
earn; or the amount of institutional costs the student incurred for the payment period or period of
enrollment multiplied by the percentage of funds that was not earned.
The student (or parent, if a Federal Direct PLUS loan) must return or repay, as appropriate: any
FSA loan funds in accordance with the terms of the loan; and 50% of the unearned FSA Program
grant as an overpayment of the grant.
Refund and Cancellation Process
These refund and cancellation policies are based upon fairness to the student and the College and
apply to the technical, flight, and bachelor’s programs. It is expressly understood and agreed that
refunds shall only be made in accordance with the following terms and conditions except that, if
the state of residence of the student has a refund and cancellation policy more favorable than the
policy of the College, the state policy will apply.
This refund policy applies only to tuition and administrative fees. Sales of books, tools and other
items from the Student stores are considered final and are not subject to this refund policy.
Any monies due applicants or students shall be refunded within 30 calendar days from the
student’s official withdrawal date due to cancellation, withdrawal, termination or failure to appear
on or before the first day of a term. If the student does not return following an approved Leave of
Absence, refunds will be made within 30 calendar days of the end of the Leave of Absence.
All refunds will be calculated from the last date of actual attendance. If a student does not start
classes, all prepaid tuition will be refunded.
All refunds will be made to the company, organization, or financial aid lender that paid the
student’s tuition. Tuition payments in excess of, or not paid by a company, organization, or
financial aid lender will be refunded to the student account holder.
Cancellation Before Commencement of Classes (Buyers Right to Cancel)
Applicant may cancel the Agreement in writing at any time before commencement of his/her classes.
If the Applicant cancels the Agreement in writing within three (3) business days of his/her execution of
the Agreement, Applicant shall receive a refund of all monies paid under the agreement.
If the Applicant cancels the Agreement in writing more than three (3) business days after his/
her execution of the Agreement, but before the start of classes, the College will retain the $100
Application Fee and refund any other monies paid under the Agreement.
Applicants who have not visited the College prior to enrollment will have the opportunity
to withdraw without penalty within three (3) days following either attendance at a regularly
scheduled orientation, or following a tour of the College facilities and inspection of equipment.
Termination or Withdrawal After Commencement of Classes Refund Policy for Technical Programs
Students attending Spartan College of Aeronautics and Technology will be charged tuition by
the academic year. An academic year is defined as a period where the student earns at least 24
semester credit hours in a minimum of 30 weeks. There are five six-week terms in the technical
The following policy will be applied if a student withdraws from a technical program:
• Withdrawal within the first week of the first term of the academic year: The College shall
refund 90% of the current academic year’s tuition. The amount retained by the College will not
• Withdrawal after the first week of the academic year, but within the first 25% of the academic
year: The College will retain 25% of the academic year tuition plus $150.00.
• Withdrawal after 25% of the academic year but within 50% of the academic year: The College
will retain 50% of the academic year tuition plus $150.00.
• Withdrawal after more than 50% of the academic year: The College will retain 100% of the
academic year tuition.
All tuition paid for academic years beyond the academic year of withdrawal or termination will be
refunded in full.
Refund Policy for Flight Programs
The Technical Refund Policy applies to all ground and flight school classes. The academic year
charge for a flight program will include twelve hours of flight time per month. If a flight student
interrupts his/her training and has flown in excess of the twelve hours per month, a charge will be
made for the additional flight hours.
Texas Workforce Commission Refund Policy
Career Schools and Colleges: Cancellation and refund policy for residence schools.
A full refund will be made to any student who cancels the enrollment contract within 72 hours
(until midnight of the third day excluding Saturdays, Sundays and legal holidays) after the
enrollment contact is signed and a tour of the facilities and inspection of the equipment is made
by the prospective student.
1. Refund computations will be based on scheduled clock hours of class attendance through
the last date of attendance. Leaves of absence, suspensions, and school holidays will not
be counted as part of the scheduled class attendance.
2. The effective date of termination for refund purposes will be the earliest of the following:
(a) The last day of attendance, if the student is terminated by the school;
(b) The date of receipt of written notice from the student; or
(c) Ten school days following the last date of attendance
3. If tuition and fees are collected in advance of entrance, and it after expiration of the 72
hour cancellation privilege the student does not enter school, not more than $100 shall be
retained by the school.
4. If the student who enters a residence or synchronous distance education course of not
more than 12 months in length terminates or withdraws after the expiration of the 72 hour
cancellation privilege, the school may retain $100 of the tuition and fees and the minimum
refund of the remaining tuition and fees will be:
(a) During the first week or one-tenth of the course, whichever is less, 90 percent of the
remaining tuition and fees;
(b) After the first week or one-tenth of the course, whichever is less, but within the first
three weeks or one-fifth of the course, whichever is less, 80 percent off the remaining
tuition and fees;
(c) After the ﬁrst three weeks or one-fifth of the course, whichever is less, but within the
first quarter of the course, 75 percent of the remaining tuition and fees;
(d) During the second quarter of the course, 50 percent of the remaining tuition and fees;
(e) During the third quarter of the course, 10 percent of the remaining tuition and fees; or
(f) During the last quarter of the course, the student may be considered obligated for the
full tuition and tees.
5. The student will not be required to purchase instructional supplies, books and tools until
such time as these materials are required. Once these materials are purchased, no refund
will be made.
6. For residence or synchronous distance education courses more than 12 months in length,
the refund shall be applied for each 12 month period paid, or part thereof, separately.
7. The length of a course for purposes of calculating refunds owed, is the shortest scheduled
time period in which the course may be completed by continuous attendance of a full-time
8. A full refund of all tuition and fees is due and refundable in each of the following cases:
(a) An enrollee is not accepted by the school;
(b) If the course of instruction is discontinued by the school and this prevents the
student from completing the course; or
(c) If the students enrollment was procured as a result of any misrepresentation in
advertising, promotional materials of the school, or representations by the owner or
representatives of the school.
9. REFUND POLICY FOR STUDENTS CALLED TO ACTIVE MILITARY SERVICE
A student of the school or college who withdraws from the school or college as a result of
the student being called to active duty in the military service of the United States or the
Texas National Guard may elect one of the following options for each program in which
the student is enrolled:
(a) If tuition and fees are collected in advance of the withdrawal, a pro rata refund
of any tuition, fees, or other charges paid by the student for the program and a
cancellation of any unpaid tuition, fees, or other charges owed by the student for the
portion of the program the student does not complete following withdrawal;
(b) A grade of incomplete with the designation “withdrawn-military” for the courses
in the program, other than courses for which the student has previously received
a grade on the students transcript, and the right to re-enroll in the program, or a
substantially equivalent program if that program is no longer available, not later
than the first anniversary of the date the student is discharged from active military
duty without payment of additional tuition, fees, or other charges for the program
other than any previously unpaid balance of the original tuition, fees and charges for
books for the program; or
(c) The assignment of an appropriate final grade or credit for the courses in the
program, but only if the instructor or instructors of the program determine that the
(1) satisfactorily completed at least 90 percent of the required coursework for the
(2) demonstrated sufficient mastery of the program material to receive credit for
completing the program.
10. Refunds will be totally consummated within 60 days after the effective date of termination.
Spartan uses the standard 4.0 grade point system in computing grade point average (GPA). As
indicated on the scale below, A=4 grade points, B=3, etc. Students enrolled in a four credit course
who earn an “A,” will receive 16 (4x4) grade points for the course. The student’s final GPA is
calculated by adding all the grade points and dividing by the total number of credits earned.
The final grades recorded on student grade cards are in percentages. Using the scale listed below,
these percentages are translated into letter grades and grade points.
Grade Percentages Points
A 90-100 4.0
B 80-89.99 3.0
C 70-79.99 2.0
D* 60-69.99 1.0
F* 0-59.99 0.0
*Many courses at Spartan are part of FAA approved curriculum and require a minimum passing
score of 70%. Refer to the syllabus for each course to determine the grading scale used.
In addition to these grades, a student may also receive the following grades:
Grade Grade Meaning Points
AU Audit N/A
CR Advanced Standing N/A
I Incomplete N/A
P Pass 4.0
TR Credit for Previous Education N/A
WF Withdrawal Failing N/A
WP Withdrawal Passing N/A
Grades as a Result of a Withdrawal from Classes
When students withdraw prior to the end of a course, their instructor calculates the grade-to-date
in the course. The student is then given a “WP” or “WF” for the course(s), if the withdrawal occurs
during the first 75% of the course. During the final 25% of a course, a grade of “F” is assigned
for any students not completing the course. Students who audit a course are not given final
performance grades; their transcripts will merely indicate “AU” for an audit. Similarly, Spartan
does not record grades when awarding advanced standing credit. Instead a “CR” is recorded.
When a student repeats a course, the last chronological grade for that course replaces the original
course grade (even if the original course grade was higher), and is used, along with the student’s
other grades to calculate the grade point average. All grades will appear on the transcript and be
counted as credit hours attempted.
At the conclusion of each course, students will receive a copy of their grade card. This card will
indicate the title, course number and hours of attendance established for that course. The grade
card will also indicate a record of the student’s attendance during the class. In addition, the
grade card will show all grades for theory and lab, including examinations, quizzes, projects, and
exercises. This record is kept as part of the student’s file for a minimum two year period.
Students will fail a course when a grade below 70% is made for either lab or theory in any FAA
Part 147, Part 141, General, Core, Specialty, Ground class, or Flight course. A grade below 60%
is considered a failure for all General Education degree classes and Specialty courses in the
When students fail a course, they will be scheduled to repeat that course as soon as possible.
Failure to repeat a failed course may affect satisfactory academic progress. Students failing
to successfully complete a course after three attempts will be suspended from their training
program. An attempt is considered either failing the course or withdrawal from the course prior
to completion. Students may appeal to the Registrar if they believe unusual circumstances should
allow for an additional attempt.
Definition of Academic Terms
A term refers to a period of time required for the completion of one full course. This period is
normally 4 weeks for flight ground courses, 6 weeks for technical and general education courses
and 10 weeks for Bachelor’s Degree courses.
When students audit a course, they attend to acquire the knowledge and skill being taught, not to
satisfy program requirements or to earn credit. Students may audit on a space available basis; tuition
is the same whether a course is audited or taken for credit. To apply for an audit, students must have
written approval from the appropriate Department Director prior to the first day of the course.
Academic advising is an essential part of the educational services offered by Spartan College
of Aeronautics and Technology. It is expected to interpret, enhance and enrich the academic
programs the college offers its students. The Department Director is the designated academic
advisor for each program.
Satisfactory Academic Progress
FINANCIAL AID ELIGIBILITY IS DETERMINED SEPARATELY FROM STUDENT SATISFACTORY
PROGRESS. SEE THE FINANCIAL AID SECTION OF THIS CATALOG FOR FINANCIAL AID
To become eligible for graduation, students must complete their program with a minimum
cumulative 2.0 GPA and successfully pass all required courses in their program within that
program’s maximum allowable timeframe. (Maximum timeframe is defined as “credit hours
attempted cannot exceed 1.5 times the credit hours required to complete the program”. The
maximum allowable program length for each program can be obtained from the Registrar). To be
eligible for graduation, students must maintain academic progress throughout their program.
Because Spartan’s grade policy requires a minimum grade “C” in all courses except general
education courses, students may be maintaining a cumulative 2.0 GPA, but can be in danger of not
meeting program completion within the 150% time frame. Therefore, academic progress will be
reviewed at the end of each term.
Students who receive a letter grade of “D”, “F” “WP” or “WF” at the third occurrence will be placed
on Academic Probation status. The student will receive written notice that they are on Academic
Probation and what steps must be taken to ensure they can meet academic progress to graduate.
Student progress will continued to be monitored at the end of each term.
If the student reaches a point whereby he/she cannot complete the program to graduate with a
minimum 2.0 GPA, the students’ education will be terminated and the student withdrawn from
school. For students who meet the minimum 2.0 cumulative GPA requirement but exceed the
maximum timeframe, the student may complete his/her program unless the school has determined
that the student has failed to meet school policies that would otherwise warrant termination.
Students completing their program exceeding maximum timeframe will not receive a graduate
(diploma, AAS Degree or BS degree) credential.
A student may be withdrawn from school once 3 “F” grades are received, regardless of their
eligibility to meet graduation requirement. Additionally, a student must successfully pass a course
within three attempts. An attempt is considered either failing the course or withdrawal from the
course prior to completion. Failure to successfully pass a course after the third attempt will result
in enrollment termination and the student will be withdrawn from school. Refer to section titled
“Failures” for additional information.
Students will be scheduled according to their program of study. If students have a 2.5 or higher
grade point average, and scheduling permits, a request may be made to enroll for one course
above the normal full-time schedule each term. Such overload scheduling is subject to class
availability, financial status, and must be approved on a term-by-term basis by the Department
Director, Registrar, and Director of Financial Aid.
Students may request a course or schedule change by seeing their Department Director. All
changes should be processed at least two weeks prior to the effective date of the change.
The following policies are a summary. Full details and procedures can be found in the
Procedure: All examinations, quizzes, papers, labs, projects and homework assignments must
be completed by the end of each term. Students will be required to make up the first 10 hours
of missed time in all technical classes. Students will be required to make up this time as soon as
it is missed. All time missed must be made up before the last five (5) days of the term in which
time is missed. An extension to the five day rule can be made by the Department Head based of
extenuating circumstances. The student will be required to provide documentation validating
extenuating circumstances. Time missed after the 10 hours but not to exceed 18 hours will not
be required to be made up. This ensures the students meet all requirements established by the
US Department of Education for receiving Title IV funding, FAA Part 147 requirements where
applicable, and fulfills Spartan’s accreditation and licensing mandates.
General Education Classes
Procedure: All examinations, quizzes, papers, labs, projects and homework assignments must be
completed by the end of each term. Students will be required to make up the first 7% of all time
missed in all General Education classes. Students will be required to make up this time as soon
as it is missed. All time missed must be made up before the last five (5) days of the term in which
time is missed. An extension to the five day rule can be made by the Department Head based
on extenuating circumstances. The student will be required to provide documentation validating
extenuating circumstances. Time missed after 7% but not to exceed 10% will not be required
to be made up. This procedure ensures that students meet all requirements established by the
US Department of Education for receiving Title IV funding, FAA Part 147 requirements where
applicable, and fulfills Spartan’s accreditation and licensing mandates.
Flight Ground Classes
Procedure: All examinations, quizzes, papers, projects and homework assignments must be
completed by the end of the term. Students will be required to make up the first 2.7 hours (one
day) of missed time in the ground classes. Missed time must be made up immediately (the
following day) with the instructor. An extension, of up to three days after the term ends for making
up time, may be made by the Department Head due to extenuating circumstances. Documentation
may be required for allowing time missed to be made-up after the term ends. Time missed from
2.8 hours to 5.4 hours (Second day), will not be required to be made up. Student’s missing more
than 5.4 hours but no more than 8.1 hours may be granted a one-time exception. (See item #12).
This make-up time policy meets all requirements established by the US Department of Education
for receiving Title IV funding, FAA Part 141 rules, and fulfills Spartan’s accreditation and licensing
Methods of Making up Missed Time
The methods used to make up time and document time made up may vary by program. Therefore,
each training department will provide instructions on how the makeup will be accomplished.
Drops for Attendance Reasons
Students who have missed more than 10% of any class will be dropped from the class and
required to retake the class.
Tardy Occurrence Procedures
Students who miss time from class usually do so in small increments. A few minutes late in the
morning, a few late from lunch and even leaving before class is over disrupts those students
already in their seats. The number of times missed from class is as equally important as the
amount of time missed. This policy will control the frequency of occurrences for time missed:
Technical Programs and General Education Classes:
If a student fails to meet the requirements listed below, the instructor will note the tardy
occurrences on a Technical Course Student Attendance Advisory Report Form or General
Education Student Attendance Advisory Report Form. The student will then be sent to the
appropriate Department Head for counseling.
1. Students are permitted 5 occurrences without penalty.
2. Students tardy from 6 to 10 occurrences will be counseled by their instructor.
3. Students who are tardy more than 10 occurrences will be counseled by their respective
Department Head and may be placed on probation.
4. Any Student who demonstrates a pattern of habitual tardiness may be suspended for a term.
If a student fail to meet the requirements listed below, the instructor will note the tardy
occurrences on a Flight Lesson and Ground Class Student Attendance Advisory Report Form.
The student will be counseled by his instructor and if the occurrences persist by the Senior V.P. of
1. Students are permitted 5 occurrences without penalty.
2. Students tardy from 6 to 8 occurrences will be counseled by the Instructor.
3. Students tardy with 9 occurrences will be counseled by the Chief Pilot
4. Students who are tardy for more then 10 occurrences will be counseled by the Senior V.P. of
Flight Operations and may be placed on probation.
5. Any Student who demonstrates a pattern of habitual tardiness may be suspended for a term.
Due to the accelerated nature of the Bachelor’s program, attendance is expected for every class
session. It is the responsibility of the student to consult with their instructor when an absence is
unavoidable. Students are responsible for making up all work, examinations, and lab projects missed.
If students are absent (including tardiness or leaving early) more than 20%, they will be withdrawn for
non-attendance. The 20% is calculated using the total scheduled class hours in the course.
Each flight lesson is a scheduled appointment and has the same priority as a ground course or
General Education class. It is a joint commitment between the flight instructor and student. Failure
to attend a flight lesson without notification the day prior will result in a “no-show” for that flight
lesson. Successful completion of the program depends on maintaining a consistent flight schedule.
A minimum of 8 flight sorties per month is Spartan’s guideline for flight proficiency maintenance
and must be maintained even when enrolled in Flight Ground courses or General Education classes.
Flight No-Show Policy
Students who habitually No-Show for their flight lessons not only exhibit unprofessional behavior,
but their prognosis for a successful career in the aviation career is questionable. The following
guidelines will be used for those students who are habitual no-show students:
The 1st un-excused No-Show will result in counseling by their Flight Instructor. A Flight
Attendance Advisory Form will be filled out and signed by both the student and Flight Instructor.
The 2nd un-excused No-Show will result in counseling by the Chief or Assistant Chief Pilot and the
student being placed on Performance Probation. A Flight Attendance Advisory Form will be filled
out and signed by both the student and the Chief or Assistant Chief Pilot.
The 3rd un-excused No-Show may result in the student being withdrawn from the program.
The first time a student is withdrawn from the program due to No-Show occurrences, they will be
permitted to re-enter the program the following term.
The second occurrence of a No-Show withdrawal will result in a 12-week suspension and the
student must complete the appeal process for re-entry.
The third occurrence of No-Show withdrawal will result in expulsion from Spartan College.
Flight Non-Flying Policy
Students not attending ground school classes or General Education classes and who have
exceeded 14 days without flying will be withdrawn from the program. Documented exceptions to
the 14-day no-fly policy include:
• Weather (Excessive multi-day non-flying conditions only.)
• Military duty
• Hospitalization or illness
• Death in the family
Students who have not flown for 7 days will be counseled by their Flight Instructor and given a
warning. A Flight Attendance Advisory Form will be filled out and signed by both the student and
Students who have exceeded 10 days without flying will be counseled by the Chief Pilot, or his
designee, and placed on Performance Probation. A Flight Attendance Advisory Form will be filled
out and signed by both the student and the Chief Pilot.
Students exceeding 14 days, without documented exceptions, will be withdrawn from the course.
Flight students who cancel for maintenance issues or weather conditions, and are physically
present and check in with Flight Dispatch personnel are considered to have attended their training
activity. Flight Dispatch personnel, the Chief Pilot, or designee will document this in the “Remarks
Section” of the Flight Activity in Talon.
The first time a student is withdrawn from the program due to non-flying, they will be permitted to
re-enter the program immediately.
The second occurrence of non-flying withdrawal will result in a 12-week suspension and the
student must complete the appeal process for re-entry.
The third occurrence of non-flying will result in expulsion from Spartan College.
In the event a student fails a course three times Spartan may suspend the student for a reasonable
period of time in order for the student to demonstrate that he/she has made the necessary
changes in their lives or have completed an agreed upon remediation that will aid in academic
progress. The student shall schedule an appeal for readmission consideration by the college.
In the event that a student fails a single course three times the student will be placed on academic
suspension for a period of one academic year and expected to address deficiencies by completing
a remediation plan with an accredited community college or institution of higher learning. Upon
successful completion and after the one academic year period the student may appeal to return.
Leave of Absence Policy
Students may be granted a leave of absence for a period of up to 180 days, for certain specific
and acceptable purposes, which may include, but are not limited to, medical issues, jury duty and
military duty. Multiple leaves of absence may be granted provided the total of all leaves does not
exceed 180 days during any 12 month period.
In order for a leave of absence to be granted, the college must have a signed request for a LOA from
the student that has been approved by both the Financial Aid Department and the Office of Student
Records. The written request must include the reason the student is requesting a leave of absence.
Supporting documentation may be required. Students who fail to return from the leave on the
date indicated in their written request will be terminated from the training program.
Withdrawal from a course or program of study may significantly alter the course of a student’s
life and financial aid status. The decision to withdraw should be made very carefully and be based
on the best available advice. Therefore, before students officially withdraw they must seek the
advice and approval of their academic and financial aid advisors. If a withdrawal is approved, the
Department Director will initiate the paperwork. The deadline to withdraw from any class with
a withdrawal grade (WP-WF) shall be prior to the last 25% of the course. (A grade of “F” will be
assigned as a result of withdrawal after this point.)
Students returning to school after a withdrawal are not guaranteed that the courses required to
maintain the normal progression in their training program will be available at the time of re-entry
or throughout the remainder of their program. They will be required to repeat the entire course
from which they elected to withdraw prior to receiving a final grade. They may have to wait for the
appropriate sequence of courses to be repeated or take a reduced course load. Financial aid and/
or tuition costs may be affected.
International Student Withdrawal
If an international student does not attend classes without just cause, for a period of at least three
months, or if a student is suspended or expelled by Spartan, the U.S. Immigration Service will be
notified of that student’s non-attendance. If the student wishes to resume attendance at Spartan,
he or she must apply to the INS to be reinstated to student status.
Readmission to College After Withdrawal
A student may re-enter a program after a temporary interruption by applying for readmission
through the Office of Student Records. A rescheduling fee of $50.00 is required when re-entering
for any reason other than the following:
1. Interruption due to scheduling that is initiated by the college.
2. Interruption due to illness or hospitalization when verified by a letter from a physician.
3. Interruption due to mandatory military duties when verified by military orders or a letter from
a student’s commanding officer or designated representative.
Students who are withdrawn from class due to poor attendance are generally prohibited from
reapplying for re-entry to current classes except for reasons identified in the next section.
Students interested in reentering college should contact the Office of Student Records.
Application for re-entry should be made as soon as possible but no later than at least one week
prior to the start of classes. Re-entry may require the completion of financial aid documents
prior to the student beginning class. Additional restrictions for flight students may apply and are
outlined in the Flight Operations Policy and Procedures Manual.
Readmission to a Current Class
The attendance policy allows a student to miss up to 10% and still be enrolled in the course. This
represents the maximum amount of curriculum time a student can generally miss and still be
successful in passing the course. Therefore, re-entry after missing in excess 10% of a class is rare
and only applies to the following circumstances:
1. A death in the family.
2. A situation beyond the students control.
Students should contact their Department Director as soon as a situation arises in order to make
satisfactory arrangements for re-entry to class. The Department Director has the final decision on
determining whether or not the circumstances warrant an exception to the attendance policy.
Reinstatement After Suspension
Students may apply for reinstatement to college and for financial aid eligibility by submitting a
letter of appeal to the Office of Student Records. The letter of appeal should state whether the
suspension was for academic or disciplinary reasons, and an explanation of how the student’s
circumstances have changed to enable them to be successful in college. The appeal should be
submitted at least three weeks prior to the term in which the student is applying for reinstatement.
Spartan’s Appeals Committee shall review the case and make a determination.
Every Spartan student has the right to appeal the following:
1. Course grades;
2. Official disciplinary action (warning, probation, suspension, or expulsion) taken against him
or her by the college.
At the conclusion of each course, students will have a 12 week period to initiate an appeal of
their grade. This process should begin with the Department Director who will consult with the
appropriate parties to reach a final decision. After the 12 week period there will be no appeal of
any grades recorded. Disciplinary actions and suspensions must be appealed before Spartan’s
Appeals Committee. The process for appealing grades or disciplinary actions is described in the
When a student completes a program of study at Spartan, an official record of all grades
earned for each course in the program is issued to the student. This record of grades is called
a “transcript.” The transcript is included with each diploma, associate degree, and bachelor’s
degree. Additional copies may be requested from the Office of Student Records for a fee of
$5.00 each. Official transcripts will not be issued to students who owe a balance to the college.
A student may request a copy of their transcript by completing a form in the Student Records
Office, by phoning the transcript request line at 1-800-331-1204 ext. 5238, or on the website:
Students with outstanding academic performance will be admitted to the President’s Honor Roll
or the Dean’s Honor Roll. Students may be eligible to graduate with highest honors or honors if
they meet the academic standards published in the student handbook.
• President’s Honor Roll requires a 4.0 GPA.
• Dean’s Honor Roll requires a 3.5 GPA or higher.
Graduation Requirements for All Students
To become eligible for graduation students must fulfill the following requirements:
• complete and submit to the graduate career center a typed resume and a graduate
• maintain a 2.0 (C) cumulative grade point average;
• pass all courses in their program of study within the prescribed SAP period of one and a half time;
• earn at least 25% of the total program credit hours in residence at Spartan;
• be enrolled as a student at Spartan at the time of graduation;
• pay all tuition and other fees owed to Spartan.
Degrees and diplomas will not be issued to those students who do not meet the graduation
requirements. Diplomas, transcripts, and other certificates will be held if a student’s account has
not been paid in full.
Spartan holds formal graduation ceremonies to honor all students who have completed their
program. These ceremonies are held four times each year in March, June, September and
December. All graduates are encouraged to attend the ceremony and to wear a cap and gown.
Students who expect to complete their training during a month when a graduation ceremony
is not scheduled may choose to participate in the ceremony immediately prior to or following
completion. However, students must have completed all course work to be considered for any
academic honors. Graduates with a cumulative GPA of 4.00 will be recognized as Graduating with
Highest Honors. Graduates with a cumulative GPA between 3.50 and 3.99 will be recognized as
Graduating with Honors.
Diplomas, Degrees, and Certificates
Spartan awards diplomas to all students who complete technical programs in Aviation
Maintenance Technology, Avionics Maintenance Technology, and Nondestructive Testing.
Additionally, Spartan is authorized by the FAA to award graduation certificates to students who
successfully complete a flight rating and a certificate of completion to students who complete an
FAA-approved program in Airframe or Powerplant.
Spartan awards Associate of Applied Science degrees to each student who successfully
completes a program of study in Aviation Maintenance Technology, Avionics Maintenance
Technology, Quality Control or Aviation - Professional Pilot. Spartan awards a Bachelor of Science
in Aviation Technology Management to students who complete the Bachelor’s Program.
Independent Study involves a high level of responsibility and self-direction on the part of the
student to read, conduct research, and complete written reports, research papers, tests and/
or assignments designed to measure the student’s grasp of the subject matter. Under the
supervision of a faculty member, a learning contract shall be developed which outlines specific
learning objectives, texts, supplemental readings, course requirements, evaluative criteria, test
dates, and deadlines. Because independent study courses are the exception and not the rule, the
number of courses that a student will be allowed to take independently will be limited.
Students will not be permitted to take an independent study course in order to accelerate their
original graduation date or to study outside of their regular program. Students must have
written approval for an independent study from their Department Director. Arrangements for the
independent study course should be made at least one week prior to the beginning of the term in
which the student wishes to take the course and the independent study course must be completed
by the end of the term of enrollment. To qualify for independent study, students must:
1. Be actively pursuing a degree from Spartan College of Aeronautics and Technology or have
completed all courses except the general education courses; and
2. Be making satisfactory academic progress and have demonstrated a good attendance
3. Need to fulfill a course requirement due to relocation or scheduling issues.
Note: All courses are not eligible for independent study based on regulatory issues or lab
constraints. See the Department Director for more information.
The Department Director or their designee will conduct the study and ensure the student receives
a syllabus, projects, assignments and deadlines. Instruction or guidance will be provided as
agreed upon for consultation and support, and to grade and return assignments. While on
independent study, the student will agree to:
1. Meet all expectations set forth in the syllabus.
2. Consult with the instructor as required throughout the term.
3. Complete assignments, projects, and papers by the assigned due dates.
No Spartan student is allowed to take more than 10% of any program via independent study.
Additionally, the combination of independent study and transfer credits cannot exceed 75% of a
student’s program. Tuition will be charged on a per credit hour basis. (See Catalog and Tuition
Associate Degree Completion Program via Distance Learning
Former students who have received a diploma from the college or who had to withdraw before
completing the General Education courses required for the AAS degree have the opportunity to
complete the required college level course through the Spartan Degree Completion Program.
The primary purpose of Distance Learning is to maximize student access to Spartan College of
Aeronautics and Technology’s Associate Degree Programs via alternative methods of instructional
delivery. Distance learning refers to a type of instruction delivery in which distance or time
separates the instructor and the student. Distance learning may include delivery by television,
interactive video conferencing, computer networks, internet, or other electronic methods.
Applicant for the online degree completion courses at Spartan must meet the following
A. Must be a graduate of the Aviation Maintenance Technology or the Avionics Maintenance
Technology diploma programs, or
B. Have completed all of the technical classes in the Aviation, Aviation Maintenance
Technology, or Quality Control AAS degree programs without having graduated due to
non-completion of the General Education requirements, and
C. Have previously met all entrance requirements listed under Requirements For Admission in
the General Catalog, and
D. Students who have been out of school for over ten (10) years must show currency in
the technical field through licensing or certification by a regulatory agency, national
professional certification agency, or employment in the field, and
E. Verify the fact that he/she can be expected to learn through distance education by
completing online programs.
Free Audit of Courses for Graduates
Spartan is pleased to offer graduates a free audit of courses from which they are a graduate. As
technology advances and industries change, graduates may find a need to upgrade skills to stay
current in the workplace. Free audits can be scheduled with the Student Records department at
Spartan. Audits are on a space available basis and the student must purchase the textbooks for
the course. Free audits are limited to two courses in any twelve month period.
Single Course Option
Spartan is pleased to offer any of the courses in its programs as a single course option. Cost
would be calculated on a per credit hour basis as defined in the current Catalog and Tuition
Supplement. The refund policy for the single course option is also listed in the Catalog and
Tuition Supplement. Students who enroll to take single courses are considered to be in a special
status and not considered to be a regular student. Single courses are not eligible for financial aid.
Students are eligible to receive an official transcript for the single courses.
Tennessee Higher Education Commission Statement:
Spartan College of Aeronautics and Technology is authorized for operation as a postsecondary educational
institution by the Tennessee Higher Education Commission. In order to view detailed job placement and
completion information on the programs offered by Spartan College of Aeronautics and Technology, please
visit http://www.tn.gov/thec and click on the Authorized Institutions "Data Button".
Spartan College of Aeronautics and Technology is registered as a private institution with the
Minnesota Office of Higher Education pursuant to sections 136A.61 to 136A.71. Registration is
not an endorsement of the institution. Credits earned at the institution may not transfer to all
Arkansas State Board of Private Career Education
If a student believes that their rights have been violated, we always suggest they first, seek to resolve
the problem by following the schools complaint process. Next, meet with the School Administrator
and discuss their concerns with him/her. If the problem is not solved at the school level, the student
may contact us at (501) 683-8000. We will take the following steps to resolve the problem:
1. A complaint form is mailed to the student (complaints must be submitted in writing on the
2. Once the completed form has been returned to us, we forward the complaint to the school
3. The school administrator then has ten (10) calendar days to respond in writing to this complaint.
4. The school’s response is then forwarded to the student tor review.
5. The student then has ten (10) calendar days from receipt to respond in writing. If additional
correspondence is not received from the student by the tenth (10th) calendar day after receipt
by the student, the schools response shall be considered accepted by the student.
6. At any time the Board Staff may attempt to seek an informal resolution of the complaint.
Wisconsin students who are unable to resolve complaints through the school's normal complaint process as stated in school catalog may file a complaint with the Wisconsin Educational Approval Board by calling (608)266-1996.
Student Complaint/Grievance Procedure
Spartan’s administration operates an open-door policy. Students with a problem should first see
their Department Director or Registrar to solve issues. Students wishing to get further clarification
may see the appropriate Vice President. In addition to the Spartan process, the Accrediting
Commission may be contacted. Spartan College of Aeronautics and Technology is accredited by
the: Accrediting Commission of Career Schools and Colleges.
Student Complaint/Grievance Policy
Colleges accredited by the Accrediting Commission of Career Schools and Colleges must have
a procedure and operational plan for handling student complaints. If a student does not feel
that the college has adequately addressed a complaint or concern, the student may consider
contacting the Accrediting Commission. All complaints considered by the Commission must be
in written form, with permission from the complainant(s) for the Commission to forward a copy
of the complaint to the college for a response. The complainant(s) will be kept informed as to
the status of the complaint as well as the final resolution by the Commission. Please direct all
Accrediting Commission of Career Schools and Colleges
2101 Wilson Blvd. Suite 302
Arlington, VA 22201
A copy of the Commission’s Complaint Form is available at the college and may be obtained by
contacting the Student Records office.
Alabama - http://www.ache.alabama.gov/Index.htm
Arkansas - http://www.sbpce.org/ or call (501) 683-8000
Colorado - http://www.highered.colorado.gov/
Illinois - http://www.isbe.net/students3.htm
Indiana - http://www.in.gov/cpe/index.htm
Louisiana - http://www.regents.louisiana.gov/ or call (225) 342-4253
Minnesota - http://www.ohe.state.mn.us/mPg.cfm?pageID=197
Missouri - http://www.dhe.mo.gov/psc/
New Mexico - http://www.hed.state.nm.us/complaints.aspx
Ohio - http://www.scr.ohio.gov/
Tennessee - http://www.tennessee.gov/thec/index.html
Texas - http://www.texasworkforce.org or call (512) 936-2015
Washington - http://www.wtb.wa.gov/pcs.asp
Wisconsin - http://eab.state.wi.us/board/regulation.asp
Privacy of Records
In compliance with Public Law 93-380, “The Family Educational Rights and Privacy Act” (FERPA),
which is Section 438 of the General Education Provision Act, the college has adopted policies
and procedures which permit students the opportunity to view their educational records upon
request. Educational records mean those records, files, documents, and other material that contain
information directly related to a student. Educational records do not include working papers
concerning students, such as informal notes and other temporary notes of a similar nature that are
in the sole possession of the faculty or staff and are not accessible or revealed to any other person.
The college will not permit access to or release of confidential information to any individual or
agency without the written consent of the student, except for the following reasons:
• When records are required by Spartan College of Aeronautics and Technology officials in the
proper performance of their duties;
• Organizations conducting studies for educational and governmental agencies;
• U. S. Government agencies as listed in Public Law 93-380;
• Accrediting agencies;
• Parents of dependent students as defined by the Internal Revenue Code;
• Appropriate persons in connection with an emergency;
• In connection with the awarding of financial aid; and
• In response to legal court orders.
Directory information will be released without the student’s permission unless the student
specifically requests in writing that it be withheld.
Student Dress Code
A career in aviation is a professional endeavor and requires a professional appearance. Spartan
is training students for employment in industries where dress codes are part of the employment
requirements. Additionally, many courses at Spartan involve working with machinery and tools where
clothing protects the operator. To establish work safety and dress ethics, Spartan has established a
dress code for both technical and flight students. Students are required to adhere to the dress code
applicable to their program at all campus locations. The following is only a summary of the dress code.
For full details, refer to the Student Handbook or the Flight Standard Operating Procedures Manual.
Dress for Technical Students
• The Spartan uniform shirt (navy blue); during winter months an approved sweatshirt may be worn.
• Full length pants of a jean or docker style that are blue, black or tan in color.
• Approved shorts.
• Full cover shoes and socks.
• Baseball style caps only.
• No facial piercings allowed.
Dress for Flight Students
• White aviator shirt with shoulder boards.
• Dark navy or black dress slacks or shorts.
• Dark blue or black socks, and black shoes.
• Dark belt.
• Maroon tie (optional until students enters CFI and CFII training).
The shirt, shoulder boards, and tie are available at the Flight Campus bookstore.
The Spartan I.D. Badge is considered part of the uniform and must be displayed on the front part
of the body above the waist when on campus.
Personal Conduct Rules
Students are required to adhere to the following standards of conduct. Students may be subject
to disciplinary actions for violations of Spartan‘s personal conduct standards that include, but are
not limited to:
1. Dishonesty (including cheating, plagiarism, giving false information to staff or faculty
members, or soliciting test or quiz information);
2. Unprofessional conduct (includes unprofessional appearance, such as failing to follow
student dress code, fighting and the use of abusive, threatening, or obscene language);
3. Misuse of college records or documents (includes forgery, alteration and destruction);
4. Possession, sale, distribution or use of alcohol or illegal drugs (includes being under the
influence of alcohol or illegal drugs);
5. Unauthorized use of college premises or property;
6. Damage to college, staff, or student property (includes defacement or vandalism};
7. Theft of college, staff, or student property;
9. Disobedience to faculty or staff or disrespect for faculty, staff or students;
10. Unlawful possession or use of weapons (No firearms are allowed on Spartan property);
11. Disruption of classes, assemblies, or activities of any kind;
12. Noncompliance with Spartan safety rules or federal, stale or local laws; and
13. Any other misconduct which, at the discretion of Spartan, adversely affects the safety, integrity,
or morale of other students, or indicates the students unsuitability for further training.
14. Computer users using the Spartan networks will abide by all software licenses, copyright and
intellectual property policies and applicable federal and state laws.
All Spartan instructors have the authority to dismiss disrespectful and/or disorderly students
from class. Any student who is asked to leave a classroom or lab must report immediately to the
Department Director or designee who is responsible for the course. If a student refuses to leave
the classroom or lab, he or she is subject to the full range of disciplinary action.
Students who violate Spartan’s personal conduct standards may be given a warning, placed on
probation, suspended or expelled. The punishment shall be determined by the seriousness of the
act and the number of previous offenses; however, Spartan reserves the right to invoke any level of
discipline described below, even for a first offense if, at Spartan’s discretion, such discipline is warranted.
Warning: The purpose of a warning is to inform students they must stop acting in a certain
way, or change a pattern of misconduct. Warnings are given for minor offenses.
Probation: A student may be placed on probation for violation of the personal conduct rules.
Further infractions may then result in suspension or expulsion from the college.
Suspension: A student may be suspended for a period of one day to two terms for violating
Spartan’s personal conduct rules. A student must submit a letter of appeal to the
college to petition for re-entry. Letters of Appeal should be submitted at least
three weeks prior to the desired re-entry term.
Expulsion: A student may be expelled (permanently dismissed) from Spartan for violating
Spartan’s personal conduct rules. There is no provision for re-entry once a student
has been expelled.
NOTE: The previously described disciplinary actions (warnings, probation, suspension, and
expulsion) may be exercised by the college’s administration for acts involving serious and/or
unlawful misconduct ON CAMPUS OR OFF CAMPUS if the act reflects discredit upon the college
and student population. Depending upon the seriousness of the offense, a student may be
expelled or otherwise disciplined even if the offense is the student’s first violation.
Suspension for Safety, Rule Infractions, and Proficiency
Flight students are required to comply with all regulatory requirements. Sound judgment and safe
operating practices are a must. Probation and additional training may be part of the corrective
action. In some cases involving repeated violations, flight safety, or lack of proficiency, students
may be suspended.
Proficiency and Safety Suspension may be invoked for:
1. Rule infractions/violations.
2. Unsafe operating practices.
3. Inability to solo in 40 hours.
4. Failure to complete a flight lesson after four attempts or any two flight lessons in a single course.
Students who are found to be flying in an unsafe manner, such as airspace violations, flying
below minimum altitude levels, practicing unauthorized maneuvers, or other violations of Spartan
procedures, may be suspended from the program.
The Drug-Free Schools and Communities Act of 1989 requires institutions receiving federal
financial assistance to implement and enforce drug prevention programs and policies. As a
matter of policy, Spartan College of Aeronautics and Technology prohibits the manufacture and
unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees
on its property and at any college activity. Any violation of this policy will result in appropriate
disciplinary actions, up to and including expulsion (in the case of students) and termination (in the
case of employees), even for a first offense. Where it is apparent that a violation of the law has
occurred, the appropriate law enforcement authorities will be notified. In certain cases, students
or employees may be referred to counseling sources and/or substance abuse help centers. If such
a referral is made, continued enrollment or employment will be subject to successful completion
of any prescribed counseling or treatment program.
Mandatory Student Drug Testing
Success in the aviation industry requires a commitment to excel and the discipline to avoid unsafe
practices. The use of illegal drugs constitutes an unsafe practice and is incompatible with an
aviation environment. Therefore, Spartan College of Aeronautics and Technology reserves the
right to immediately suspend or dismiss any student who uses or possesses illegal drugs.
In the effort to maintain a work and education environment that is safe for employees and
students, Spartan has established a mandatory random student drug testing program. Spartan
may notify the parents of students under the age of 21 who commit any drug or alcohol offense.
|On Time Completion and Median Loan Debt Disclosure|
|2006-2007 Award Year||2007-2008 Award Year|
|Prgrams of Study||On time Completion Rate||Median Loan Det||Tuition/ Fees||On time Completion Rate||Median Loan Det||Tuition/ Fees|
|AAS Aviation Maintenance Technology||47%||$ 27,960||$38,700||85%||$ 26,318||$ 38,700|
|AAS AVIATION PP||10%||$ 22,492||$55,990||19%||$ 33,146||$ 55,990|
|AAS Avionics Technology||79%||$ 27,195||$41,400||81%||$ 38,364||$ 41,400|
|AAS Quality Control Technician||57%||$ 28,610||$33,000||63%||$ 30,682||$ 33,000|
|Aviation Maintenance Technology||61%||$ 27,681||$31,200||70%||$ 24,591||$ 31,200|
|Avionics Technology||80%||$ 24,550||$31,100||100%||$ 26,700||$ 31,100|
|BSATM||57%||$ 15,454||$19,660||86%||$ 10,500||$ 19,660|
|Nondestructive Testing Technician||46%||$ 21,504||$20,500||61%||$ 26,350||$ 20,500|
|2008-2009 Award Year||2009-2010 Award Year|
|Prgrams of Study||On time Completion Rate||Median Loan Det||Tuition/ Fees||On time Completion Rate||Median Loan Det||Tuition/ Fees|
|AAS Aviation Maintenance Technology||95%||$ 36,187||$ 41,855||82%||$ 34,383||$ 42,815|
|AAS AVIATION PP||7%||$ 48,629||$ 55,990||21%||$ 55,142||$ 64,818|
|AAS Avionics Technology||70%||$ 33,417||$ 43,690||73%||$ 29,084||$ 34,472|
|AAS Quality Control Technician||58%||$ 25,357||$ 35,785||62%||$ 26,809||$ 39,261|
|Aviation Maintenance Technology||72%||$ 26,049||$ 33,135||84%||$ 28,138||$ 33,903|
|Avionics Technology||58%||$ 29,477||$ 33,485||80%||$ 27,931||$ 28,492|
|BSATM||50%||$ 14,453||$ 20,060||50%||$ 12,913||$ 20,060|
|Nondestructive Testing Technician||66%||$ 19,895||$ 22,445||73%||$ 19,753||$ 22,957|
|2010-2011 Award Year||2011-2012 Award Year|
|Prgrams of Study||On time Completion Rate||Median Loan Det||Tuition/ Fees||On time Completion Rate||Median Loan Det||Tuition/ Fees|
|AAS Aviation Maintenance Technology||70%||$ 25,613||$42,815||39%||$25,206||$48,450|
|AAS AVIATION PP||11%||$ 47,414||$64,818||11%||$32,578||$73,209|
|AAS Avionics Technology||82%||$ 27,278||$34,472||71%||$21,438||$39,000|
|AAS Quality Control Technician||79%||$ 24,744||$39,261||56%||$20,746||$44,550|
|Aviation Maintenance Technology||70%||$ 27,334||$33,903||67%||$15,736||$38,425|
|Avionics Technology||74%||$ 25,766||$28,492||62%||$18,235||$32,300|
|Nondestructive Testing Technician||86%||$ 19,806||$22,957||72%||$14,218||$26,075|
|On time completion rate is defined as those students who graduated within 100% of the time frame.|
Director of Aircraft Maintenance
My first job after graduation was a line technician and now I’m a General Manager / Director of Aircraft Maintenance. I relocated from Hawaii to Tulsa to attend Spartan. The A&P licensed earned at S...View Testimonial
I moved from Delaware to Oklahoma to attend Spartan. My first job after graduation was with Ram Aviation. Spartan training helped advance my career through achieving my ratings. I’m now an Airline C...View Testimonial
Spartan education and training and the name on the resume helped advance my career. My first job after graduating was AWOS Technician. I’m now a Field Service Engineer. I relocated to Tulsa from Min...View Testimonial